Volunteer - Gaming Thiruvizha

GAMING THIRUVIZHA 2025 – VOLUNTEER HANDBOOK

Welcome to the ultimate celebration of gaming, cosplay, and pop culture! Gaming Thiruvizha brings the electric energy of street-level passion to the grand stage. As a volunteer, you are the heart of the event, helping us create an unforgettable experience for thousands of fans.

Volunteer Form

BEFORE THE EVENT

Mandatory Briefing : 29th August 2025 at 10:00 AM.
★ Learn your role & department
★ Understand the event flow & rules
★ Get your area assignment

⚠️

Note : Missing the briefing means you cannot volunteer at the event. It is essential!

DURING THE EVENT

★ Event Dates & Times: 30th & 31st August 2025 (9:00 AM to 9:00 PM).
★ Important Note: The end time can go beyond 9:00 PM. Please plan your transportation accordingly.
★ Perks: Lunch 🍔 & Evening snacks 🍩 will be provided.
★ Goodies: Every volunteer gets a certificate 🏆

👋

WHO CAN APPLY

★ Must be 18+ years old (on or before 21st August 2025).
★ Must be available for both event days + briefing day
★ Love Gaming, Cosplay, Anime, Pop Culture, or Event Management? This is for you!

VOLUNTEER DO'S & DON'TS

Your HOD (Head of Department) is your guide and main point of contact.

DO'S

✓ Stay in your spot – no swapping unless your HOD approves.
✓ Be professional & focused – treat this like a live show ➢ and you're part of the crew.
✓ Report problems, emergencies, or issues to your HOD immediately.
✓ Help create an awesome experience for visitors!

DON'TS

✗ No wandering off or "fan moments" (selfies/videos) with celebs, cosplayers, or influencers during duty.
✗ No joining contests, games, or cosplay while on shift.
✗ No disappearing without telling your HOD.
✗ No trying to solve issues yourself – always report to your HOD!

WHY VOLUNTEER?

★ Gain hands-on event experience
★ Connect with esports & pop culture pros
★ Be a core part of a massive festival
★ Learn, have fun, and make new friends!